Barcelona PMB Meeting 2

The PMB Meeting took place at UAB form 9-10 November, 2011. The agenda for the meeting is as following:

1. Mobility of teaching staff
2. Rules of Accreditation
3. Formalization- programme structuring- rules & regulations + organizational chart
4. P&R activities, Public Promotion & Announcements
5. Student Selection & Organization of the programme and scheduling
6. Meeting with Macedonian government officials- ministerial level co-operation
7. Budgeting & other financial issue

1. The mobility of the professors from Western Balkans, mainly from UKLO is realized without shortfalls. However, Prof. Marika Baseska raised possible consequences of any delays in mobility and any interruptions in communication and how that would affect the continuity of the project. Thereby, Prof. Baseska requested a more coordinated approach and attention from the participants under the guidance of Prof. Bianchi. Prof.Massimo Bianchi views 'staff mobility' as of utmost importance for the project and will deal with this issue more attentively and arrange a coordinated and seamless approach among the European Partner Universities, namely Universitat Autonoma de Barcelona, Nice University and Università di Bologna with due diligence.

Mobility of students will be limited to a one-week period to partner universities.

2. Prof. Baseska made presentation about the state of the art of the project so far. The signatures of the academic publications of the professors are delivered to UKLO in due course. The accreditation of the professors by Macedonian authorities is in process. Accordingly, it is decided that one professors will supervise maximum 3 students. Expected number of students in the first cycle is 21.The conditions for accreditation of professors:

  • Full-professorship and Associate professors can act as lecturers and supervisors
  • Assistant professors can act only as lecturers in doctoral programme

It is supposed that Accreditation process will be completed by the end of November and will be coordinated to European partners. Joint Diploma is not a common tradition applied in European Universities. Dr.Vergés proposed a "Multiple-Diploma". Each University would issue a separate Diploma that confirms the degree of the students by each partner University. UAB will check with the authorities and communicate to the project partners in due course

3. A programme chart is of utmost importance for the formalization of the programme. An organizational chart with regards to programme management in the host University, St.Kliment Ohridski, Bitola, UKLO will provide formalization as well as accreditation of the programme in the European Universities. Thereby:

  • The positional posts/assignments of the administrative and academic staff to certain positions will be prepared by UKLO
  • Alexandar will be in charge of Project Administration
  • Emilia will be in charge of Programme Administration
  • The director of the programme will be assigned soon and communicated to the European partners
  • An organizational chart will be communicated to partners as soon as possible

Organizational structure of the programme should further be strengthened and formalized by the completion of written rules & regulations of the PhD programme, creation of the managerial positions, status and assignment of the academic and administrative staff to the positions.

Prof. Joaquim Vergés has communicated his programme rules and regulations and the formal structure of IDEM Programme currently held in UAB to UKLO as of May 2011. This would be taken as a benchmark for accelerating the process.

4. Promotional activities should inform/acknowledge the candidates that all their expenses will be covered by the programme. This is particularly important because this would provide incentives for new graduates to continue a PhD degree. This should also be announced in the call for the applications. PR activities and promotion of the programme will start as of mid-November 2011, simultaneously in Macedonia, Albania and Kosovo. Application for the programme will be pre-announced on December 1st. Candidates will be evaluated by the Scientific Board and selection will be done accordingly. Scientific Board complies with the "rule book" of the university that sets the rules of doing PhD in UKLO.

5. Candidates will be selected via interviews, an English certification is not required
for the 1st cycle. Part of equipments, books& computers are purchased. Students will pay a school fee between € 1000 to €1, 500.

It is decided that an intensive teaching from European Institute professors would be ideal for a full-time teaching during 2-days, once in every 4 weeks. Foreign professors will give intensive courses each time they visit the host university. They will teach partially throughout the semester, after each intensive session they will give three weeks time until the next session in the host university. Each session therefore will taught intensively and until the next session students will be given time to study and prepare the coursework required by the professor. During this 3-weeks breaks, students will be in contact with the foreign professors through internet-based tools.

The programme will be announced and promoted on the University and Project website- a web platform will be prepared for the programme within the University web site. There will be a mailing list- students will be communicated on a regular basis-teaching materials, ppts will be uploaded.

6. The importance of relations on Ministerial level has been raised by the participants. Public-private partnership is of utmost importance in our time. The support of public officials would further supply with credentials of the programme. Prof. Marika Baseska and her colleagues will take further initiative to contact with and provide support of Macedonian public officials on the ministerial level and communicate it to European partners. Accordingly, Prof. Bianchi underlines the importance of "Meeting with Ministerial Officials", "A visit of international delegation from Bologna to Macedonian Minister of Education" etc.

7. Prof. Joaquim Verges and Prof. Massimo Bainchi will be expecting to receive a reviewed budget distribution among European Partners  from Local Coordinator, UKLO. That review/updating will take into account that the  teaching commitments of the three European Partners (regarding their academics’ participation in delivering  subjects into the programme) have not actually been the same for the 3 of them  (as it was the  assumption when the initial budget distribution), and that income from tuition fees  can also be used for adjusting the resulting budget distribution. That budgeting review/ planning, together with an updating for  students from Albania and Kosovo as well as Macedonia and local staff and student mobility would be finalized and communicated to partners in due diligence.